🌟 Operations Assistant (Part-Time)
APPLY TODAY
Location: Remote
Hours: 5-10 hours/week to start (growth to full-time within 6-12 months)
Pay: $25/hour
Start Date: January 2026
(Right-Hand Ops Support)
WHO WE ARE
The Digital Marketing Collective helps coaches and service providers scale from inconsistent revenue to sustainable $20K+ months through systems-based marketing.
We're a growing agency with established clients, a small team, and big ambitions for 2026. We're at that pivotal growth stage where we need someone who can help us build operational excellence as we scale into coaching and expand our agency services.
Here is our website for you to peruse.
PLEASE NOTE: this is ONLY available to those in the United States. NO EXCEPTIONS.
NO AGENCIES PLEASE.
THE ROLE
I'm Laura, the founder. I'm skilled in strategy, systems design, and delivering client results. What I need is someone who excels at execution - someone who can take clear direction, run with it, and own the day-to-day operations, allowing me to focus on growth.
This isn't a "figure it out yourself" role. I'll design the systems. You'll implement and execute them.
This also isn't a "stay at 10 hours forever" role. I'm looking for someone who wants to grow WITH the business - someone who's excited about the opportunity to build something together and eventually step into a full-time operations manager role.
PLEASE NOTE: this is ONLY available to those in the United States. NO EXCEPTIONS.
NO AGENCIES PLEASE.
Starting responsibilities:
Client communication and coordination
Team task assignment and follow-up
Project tracking and deadline management
Invoice and timesheet processing
Client onboarding coordination
Notion organization and maintenance
Scheduling and calendar management
As you grow into the role (within 3-6 months):
Leading team coordination independently
Creating SOPs based on established processes
Identifying bottlenecks and suggesting solutions
Client success management
Potentially hiring and training additional team members
WHAT SUCCESS LOOKS LIKE IN THIS ROLE
30 days in:
You're handling daily client check-ins independently
Team members know to come to you first (not me) for task assignments
You've documented 5+ recurring processes
I'm no longer the bottleneck for operational questions
90 days in:
You're running weekly client communication without my oversight
You're coordinating the team and flagging issues before they become problems
You've identified and solved at least 3 operational inefficiencies
I've increased your hours because you've proven you're indispensable
6 months in:
You're my true right hand - I trust you to make decisions
Clients see you as the go-to person for everything except strategy
You're ready for (and want) more responsibility and hours
We're talking about what full-time looks like
YOU'RE THE RIGHT PERSON IF:
✅ You're an executor, not someone who needs constant direction
You can take clear instructions and run with them. You don't need your hand held.
✅ You're detail-oriented and organized
Things don't fall through the cracks on your watch. You have systems (even if they're simple ones).
✅ You communicate proactively and professionally
You'll be client-facing. You know how to write clear, professional messages and when to escalate vs. handle something yourself.
✅ You're tech-capable
You can learn new platforms quickly. You're not intimidated by Notion, Slack, or basic troubleshooting.
✅ You want to grow, not just collect a paycheck
This role has real growth potential. You're excited by that, not scared of it.
✅ You care about doing good work
You take pride in your work. You want the business to succeed because you're part of building it.
✅ You can handle feedback
I'm direct. I'll tell you what's working and what's not. You don't take it personally - you use it to get better.
✅ You're available during business hours
This isn't a "log on whenever" role. You need to be consistently available Monday through Friday for client and team coordination.
REQUIRED SKILLS
Must have:
Experience with operations, project management, or executive assistant work
Strong written communication skills
Comfort with: Slack, Notion, Google Workspace
Ability to work independently with minimal supervision
Reliable internet and work setup
Nice to have (or willing to learn):
Experience in marketing agencies or coaching businesses
Familiarity with: Kajabi, Flodesk, social media platforms
Client-facing communication experience
Process documentation experience
THIS ROLE IS NOT FOR YOU IF:
❌ You want to stay at exactly 5 hours/week with no growth
❌ You need detailed instructions for every single task
❌ You're uncomfortable with client communication
❌ You're looking for a "just check the boxes" job
❌ You can't handle working in a fast-moving, evolving environment
❌ You need constant validation or struggle with constructive feedback
WHY THIS ROLE IS DIFFERENT
Most VA jobs: 5-10 hours/month doing random tasks for multiple clients. You're just a number.
This role: You're building something with me. You're part of the team, not just a contractor.
The growth path is real:
Start: 5-10 hours/week at $25/hour
90 days: Likely 20-25 hours/week with potential rate increase
6-12 months: Full-time operations manager if that's what you want
What makes this awesome:
Work from anywhere with flexible scheduling
Direct partnership with the founder (that's me)
Real responsibility and ownership
Learn systems that scale businesses
Be part of a business in serious growth mode
No micromanagement - I trust you to do your job
TO APPLY
Complete the application by clicking the button below.
I'm looking to hire in early January 2026 with training starting immediately.
Application deadline: January 11th, 2026.